- About ATTW
The name of the organization shall be The Association of Teachers of Technical Writing.
This organization is organized exclusively for charitable and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code.
Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law) or (b) by a corporation contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law).
The primary purposes of the organization shall be to
Membership shall be open to any individual or institution interested in supporting the purposes identified in Article II. In any case, membership shall be open to any person without regard to race, age, sex, or religious affiliation.
The organization's elected officers shall consist of the President, Vice President, and three Members-at-Large. Each elected officer shall serve a two-year term of office. Neither the President nor the Vice President shall be nominated for consecutive terms in their respective offices.
The Executive Committee
The Executive Committee of the organization shall consist of the elected officers, the two immediate past presidents, and three appointed members, which are the Executive Secretary, the Treasurer, and the Editor of the journal. The Executive Secretary, the Treasurer, and the journal Editor will be appointed by the President upon receiving approval of a majority of the Executive Committee (excluding the votes of those appointed members of the committee who may be eligible for reappointment to these appointive offices).
The duties of the organization's officers shall be as follows:
The President shall
The Vice President shall
The Members-at-Large shall
The Two Immediate Past Presidents shall
The Executive Secretary shall
The Treasurer shall
The Editor of the official journal shall
The Executive Committee, as defined in this Article, shall exercise the right to act on behalf of the organization's membership in the conduct of the organization's routine functions and activities not precluded by other Articles of this constitution.
The organization shall meet at least once annually at a place and time announced by the President, with prior approval of the Executive Committee.
No part of the net earning of the organization shall inure benefit of, or be distributed to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
The President, having received the approval of the Executive Committee, may change the annual membership dues of the organization so long as no more than one such change occurs in any calendar year.
Nominations and Elections
Nomination of Candidates
At the request of the President, the Vice President will form a Nominating Committee which consists of at least five persons in addition to the Vice President. As Chair of the Nominating Committee, the Vice President will present a proposed slate of nominees to the Executive Committee for its review, emendation, and approval in timely fashion. The slate of nominees forwarded by the Nominating Committee will include
In the event the incumbent Vice President is not available for nomination to the Office of President, the Nominating Committee will nominate two candidates for this position as well.
Election of Officers
The President, upon receiving the Executive Committee's approved slate of nominees, will request the Executive Secretary to conduct the organization's biennial election. (See Article IV.)
Ballots will be mailed to all current members of record by first class mail to insure that a majority of all members will have sufficient time to have their completed ballots in the hands of the Executive Secretary (via pre-addressed, postage-prepaid envelopes enclosed with the ballots) no later than fourteen calendar days before the announced date of the organization's annual meeting. Ballots received after midnight on this day will not be tallied.
Ballots will be tallied, results recorded and notarized, and then the tallied ballots will be retained for at least one year (in safe and secure storage) by the Executive Secretary.
Immediately upon completing the official tally, the Executive Secretary will report the election results to the President, and assure that the President has in hand a copy of the officially notarized tally no later than two days before the announced date of the annual convention.
Presidential and Vice-Presidential candidates receiving a simple majority of votes tallied shall be considered candidates-elect. The three member-at-large candidates who receive the highest numbers of tallied votes will be considered candidates-elect.
Upon receipt of election results the President will immediately contact each candidate-elect and encourage each to attend the annual meeting to assume office when, at the end of the meeting, the outgoing President will officially announce the names and the newly elected officers to the membership.
This constitution shall be amendable by a two-thirds majority of those current members of record who return votes to the Executive Secretary by the date specified in pertinent correspondence as the Amendment Vote Deadline Date. This would normally be thirty days after mailing materials on the amendment to members by first class mail.
Upon the dissolution of the organization, the Executive Committee shall, after payment of all the liabilities of the organization, dispose of all of the assets of the organization exclusively for the purposes of the organization in such manner, or to such organization or organizations and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue, Law), as the Executive Committee shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principal officer of the Association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
All official meetings of the organization shall be conducted according to the Standard Code of Parliamentary Procedure by Alice B. Sturgis. The presiding officer shall appoint a parliamentarian to advise the assembly at each annual meeting.