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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">Dear Colleagues,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">We are transitioning SIGDOC 2020 from an in-person conference in Denton, TX to a virtual event. For more information please see the SIGDOC Chair, Daniel Richards, message on the
topic below. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">We wish you and your loved ones health and safety.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">Luke Thominet, PhD<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">SIGDOC Communications Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif">Hello, SIGDOC Community,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">I am writing as Chair on behalf of the SIGDOC Executive Committee to let you know that we have officially passed a resolution to transition our SIGDOC 2020 Conference
from an in-person event in Denton, TX to a virtual event. The resolution we passed is archived on our website under “</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__sigdoc.acm.org_about_annual-2Dreports_&d=DwMGaQ&c=lhMMI368wojMYNABHh1gQQ&r=VsUPWHryQCCD8MGNpyS4bQ&m=YfOklXIpJi1QjqyK-UfzidGJagJwAXSbOExQ9UwO8dE&s=78Kyah0L9n3vdfj2D_UDCx2DEwcRG1EoMzCbeT4kV2g&e=" title="https://sigdoc.acm.org/about/annual-reports/"><span style="font-size:12.0pt;font-family:"Cambria",serif">About
Us > Annual Reports and Minutes</span></a><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">.” The summary of our resolution is such:<o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">SIGDOC 2020 will continue as a virtual event during October 2020 with the existing conference committee and current co-location agreement with CPTSC.</span></i><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p></o:p></span></p>
</div>
</blockquote>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">The Executive Committee and Conference Committee have deliberated and carefully examined our options for the 2020 conference. We foregrounded our discussions by articulating
our values as an organization, which are: valuing human well-being; engaging in financial stewardship; respecting labor; foregrounding accessibility; supporting early-career scholars; establishing continuity; managing community and network-building; supporting
innovation; valuing industry practices; and maintaining and facilitating interorganizational and international relationships.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Once these values were articulated, we then considered the options in front of us, which were: (1) continue to run an in-person event; (2) transition to a virtual event; (3)
cancel the event; or (4) postpone and meet in Denton in 2021. We have opted to transition to a virtual event (option 2), as it was the option that aligned best with and met most of our articulated values as an organization.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">More specifically, first and foremost, we prioritize the health and safety of our attendees. Given the uncertainty of the virus and what the conditions will look like
in the Fall, we wanted to reduce any health risks for our attendees who may be concerned about traveling during this time. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Second, many attendees are feeling the economic impacts of the virus, which has led to precarious employment and the reduction of funding for conference travel and professional
development. If we go ahead with the conference given the uncertainty and risk, it will privilege attendees who are both the healthiest and have the most institutional support/income, and therefore would constitute an exclusive space.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Third, SIGDOC continues to strive for inclusive and accessible ways to create community, share research and knowledge, and connect with one another. Since we will not
be able to do so in person this year, we wanted to take this opportunity to shift to a virtual experience to ensure anyone who wants to participate in the conference can do so. We are still envisioning what this virtual experience will look like for 2020 and
will continue to communicate with you as it evolves and as we learn more about the direction CPTSC will be taking. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">In the spirit of continuity, the shift to a virtual event will take place with the
</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__sigdoc.acm.org_board_&d=DwMGaQ&c=lhMMI368wojMYNABHh1gQQ&r=VsUPWHryQCCD8MGNpyS4bQ&m=YfOklXIpJi1QjqyK-UfzidGJagJwAXSbOExQ9UwO8dE&s=NElZNwubvQs10Zqf4SwKTetl-snAOUNArs6Jf8vOXtU&e=" title="https://sigdoc.acm.org/board/"><span style="font-size:12.0pt;font-family:"Cambria",serif">same
team assembled</span></a><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">: Conference Chair, Stacey Pigg; Local Co-Chairs, Chris Lam and Autumn Hood; Program Co-Chairs, Josephine Walwema and Daniel Hocutt; SRC Chair, Sonia Stephens;
and Sponsorship Chair, Jordan Frith</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">. We are already indebted to their labor already done and
willingness to continue serving and explore what this year's event will look like.
<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">In terms of addressing anticipated questions, we can communicate to you that:<o:p></o:p></span></p>
</div>
<div>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Cambria",serif">The Student Research Competition (SRC) will still run and the awards and stipends will still be granted, although the format will be altered (note that the deadline has been extended to May 25th). <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Cambria",serif">The proceedings will still be published on the usual timeline. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Cambria",serif">The Diana Award Winner will still be acknowledged—announcement of winner coming soon!<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Cambria",serif">The lone requirement and cost for participation will be holding an active SIGDOC Membership as of the conference dates.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Cambria",serif">We will continue to work with CPTSC to envision what a hybrid or virtual co-located conference means.
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif"><o:p></o:p></span></li></ul>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Thank you in advance for working with us on this event, given the uncharted nature of the territory for so many of us. Please do not hesitate to reach out to any members
of the SIGDOC Board if you have any questions or are in need of any assistance as it pertains to this transition.
<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Hope you are all safe and healthy.
<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Sincerely—<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Dan, on behalf of the SIGDOC Executive and Conference Committees<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
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